Executive Personal Assistant to Director (Tactical Operations & Administration)

Are you a highly organized, detail-oriented professional with a passion for supporting executive leadership? TalentGo is seeking a dynamic Executive Personal Assistant to join our team in Jakarta Barat, Jakarta Raya. In this critical role, you will provide strategic support to the Director of Tactical Operations & Administration, ensuring seamless operations and administrative functions. TalentGo, a leading HR technology company, is committed to revolutionizing the way businesses manage their talent and operations. With a focus on innovation and excellence, we offer a dynamic and collaborative work environment. As our Executive Personal Assistant, you will play a pivotal role in supporting our Director, helping to streamline processes, manage schedules, and ensure high-level administrative efficiency.

In this role, you will be responsible for a wide range of administrative tasks, including but not limited to, managing calendars, coordinating meetings, handling correspondence, and assisting with travel arrangements. You will also be expected to provide excellent customer service, both internally and externally, and to maintain a high level of confidentiality and discretion. With your strong organizational skills and attention to detail, you will help to ensure that our Director's time is used effectively and efficiently.

Join TalentGo and be part of a team that is shaping the future of HR technology. As our Executive Personal Assistant, you will have the opportunity to work in a fast-paced, innovative environment, where your contributions will make a real impact. We offer competitive compensation, a comprehensive benefits package, and a supportive work culture that values and respects your unique talents and contributions.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and events, including preparing agendas, sending invitations, and following up on action items.
• Handle all correspondence, including emails, phone calls, and mail, ensuring a high level of responsiveness and professionalism.
• Assist with the preparation of reports, presentations, and other administrative documents, using tools such as Microsoft Office and Google Workspace.
• Provide excellent customer service, both internally and externally, ensuring that all inquiries and requests are handled promptly and efficiently.
• Maintain a high level of confidentiality and discretion, handling sensitive information with care and professionalism.
• Support the Director in managing their inbox, prioritizing tasks, and ensuring that all deadlines are met.
• Assist with the organization and maintenance of the Director's office, including managing supplies, ordering equipment, and ensuring a clean and functional workspace.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience as a Personal Assistant or Executive Assistant, with a strong focus on administrative support and organizational skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Calendar, Google Drive).
• Excellent communication skills, both written and verbal, with the ability to handle sensitive and confidential information.
• Strong organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Detail-oriented, with a keen eye for accuracy and a commitment to maintaining high standards of professionalism.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to changing priorities and demands.
• Fluent in English and Bahasa Indonesia, with excellent interpersonal and customer service skills.

🛠️ Keahlian

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